Your organization skills are superior to those around you and the planning over the last year has brought nothing but joy, or you are like most couples and have a dynamic family with lots of opinions and emotions. A Day of Coordinator is absolutely necessary in keeping the calm flowing and making rational decisions for the good of the group and the bride and groom. So, there is no reason that you shouldn’t be able to sit back and watch the day unfold just like your guests. Our Day of Coordination services let you enjoy your wedding!
day of coordination
Clarity
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Initial meeting to discuss the wedding vision & style
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Develop a detailed wedding weekend timeline
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Provide vendor referrals
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Design a detailed rain plan (if needed)
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Wedding Workbook —To complete with all wedding details
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Wedding etiquette and invitation wording suggestions
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Final Walk Through at the venue
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Vendor Communication—Confirm arrival, delivery & pickup times
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Rehearsal Practice—Coordinate practice & distribute timeline
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Day of—Oversee vendors & event flow
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Manage wedding day logistics & last minute changes
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Setup— Personal décor items such as guestbook, favors, signage…
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Ceremony Processional — Cue musicians, bridal party and family
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Help guests transition and find their seat at the appropriate time
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Locate wedding party and line them up for introductions
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Cue the band, DJ or emcee when it is time to start introductions
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Release tables or point out key tables for servers to focus on
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Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)
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Distribute final payments and gratuities to all vendors
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Cleanup— Secure wedding gifts & pack up personal décor items
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Coordinate reception departure and/or formal send-off
